Best Employee Onboarding Software

Employee onboarding software helps organizations train new hires on internal tools and processes. With remote work increasing, in-app guidance has become essential for scaling employee training without live sessions.

1

Produktly

Top Pick
4.7/5

Lightweight digital adoption tool for training employees on web-based internal tools. Create guided tours and checklists without developer help.

Pros

  • Easy to deploy on any web app
  • No-code tour builder
  • Very affordable for internal use

Cons

  • Web applications only
  • Less HR-specific features
Pricing: From $19/monthBest for: Companies training employees on web-based internal tools
2

WalkMe

3.9/5

Enterprise digital adoption platform built for large-scale employee training across multiple applications.

Pros

  • Multi-application support
  • Enterprise security
  • Advanced automation

Cons

  • $10,000+/year
  • Requires dedicated admin
  • Long implementation
Pricing: Enterprise pricing ($10,000+/year)Best for: Large enterprises with complex multi-app training needs
3

Whatfix

4/5

Enterprise training and adoption platform with multi-format content creation for employee learning.

Pros

  • Multiple content formats
  • Good analytics
  • SAP/Salesforce certified

Cons

  • Enterprise pricing
  • Complex setup
  • Requires dedicated team
Pricing: Custom pricingBest for: Enterprises training employees on ERP and CRM systems
4

Spekit

4.1/5

Just-in-time learning platform that provides contextual training within the tools employees use daily.

Pros

  • Salesforce specialization
  • Browser extension approach
  • Quick content creation

Cons

  • Salesforce-centric
  • Limited beyond CRM training
  • Growing feature set
Pricing: Custom pricingBest for: Sales teams needing Salesforce training and enablement
5

Loom

4.4/5

Video messaging tool used for async training and onboarding. Not a DAP but widely used for employee education.

Pros

  • Easy video creation
  • Async training at scale
  • Affordable

Cons

  • Not interactive (passive viewing)
  • No in-app guidance
  • Not a DAP
Pricing: From $12.50/user/monthBest for: Teams wanting async video-based training supplementation

Choosing Employee Onboarding Software

Application Coverage

Determine which internal tools need training coverage. Some tools work on any web app; others specialize in specific platforms like Salesforce.

Content Creation Speed

Evaluate how quickly non-technical team members can create and update training content. Speed of content creation directly impacts training agility.

Analytics and Reporting

Look for adoption analytics, completion tracking, and proficiency measurement to demonstrate training ROI to leadership.

Scale and Cost

Consider per-user pricing carefully. Employee counts can be large, making per-seat pricing expensive at scale.

Frequently Asked Questions

Can I use customer-facing onboarding tools for employee training?

Yes. Tools like Produktly work on any web application, making them effective for both customer and employee onboarding. The no-code editor lets training teams create content independently.

How does in-app training compare to classroom training?

In-app training provides just-in-time learning within the actual workflow, leading to better retention and lower time investment. It scales infinitely without scheduling logistics. Classroom training is better for complex conceptual topics.

What ROI does employee onboarding software provide?

Organizations typically see 40-60% reduction in training time, 25-50% fewer help desk tickets for tool-related issues, and faster employee productivity ramp-up. Measurable ROI is usually visible within the first quarter.

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